Facilities Management Hacks: How to Save Time, Money, and Energy

Facilities management is the process of managing the physical assets of an organization, including buildings, grounds, and equipment. It is a broad and complex field, but it can be summarized as the following:

• Planning, organizing, and managing the resources needed to maintain and operate a facility.
• Ensuring that the facility meets the needs of the organization and its occupants.
• Protecting the facility from damage and deterioration.
• Maximizing the efficiency and effectiveness of the facility.

Facilities management can be a time-consuming and expensive process, but there are a number of hacks that can help you save time, money, and energy. Here are a few of our favorites:

1. Use a facilities management software system.

A good facilities management software system can help you to track assets, schedule maintenance, and manage repairs. This can save you a lot of time and hassle, and it can also help you to identify areas where you can save money.

2. Create a preventive maintenance plan.

Preventive maintenance from a facilities management company is the key to keeping your facilities running smoothly and efficiently. By scheduling regular maintenance, you can catch problems before they become major issues, which can save you a lot of money in the long run.

3. Use energy-efficient equipment.

Energy-efficient equipment can save you a lot of money on your energy bills. When choosing new equipment, be sure to factor in the cost of energy savings over the life of the product.

4. Install motion sensors.

Motion sensors can help you to save energy by turning off lights and other appliances when they are not in use. This is a simple and effective way to reduce your energy consumption.

5. Recycle and compost.

Recycling and composting can help you to reduce your environmental impact and save money on waste disposal costs. By recycling and composting, you can divert waste from landfills and incinerators, which can help to conserve natural resources and reduce pollution.

6. Create a green cleaning program.

Green cleaning products are designed to be more environmentally friendly than traditional cleaning products. They are often made with plant-based ingredients and they do not contain harmful chemicals. Using green cleaning products can help you to reduce your environmental impact and improve the air quality in your facility.

7. Get employees involved.

Employees can be a valuable resource for facilities management. They can help to identify potential problems, make suggestions for improvement, and participate in preventive maintenance activities. By getting employees involved, you can create a more efficient and effective facilities management program.

8. Celebrate successes.

When you achieve a success in facilities management, be sure to celebrate it. This will help to motivate employees and encourage them to continue their efforts. By celebrating successes, you can create a positive and productive work environment.

Facilities management can be a complex and challenging process, but by following these hacks, you can save time, money, and energy. By taking the time to implement these simple changes, you can create a more efficient and effective facilities management program that will benefit your organization for years to come.

In addition to the above hacks, here are a few more tips for facilities managers:

• Be proactive.

Don’t wait for problems to arise before taking action. Instead, be proactive and take steps to prevent problems from happening in the first place.

• Communicate effectively.

Keep employees informed about facilities management activities and decisions. This will help to build trust and cooperation, and it will also help to ensure that everyone is on the same page.

• Be flexible.

Things don’t always go according to plan, so be prepared to adapt your plans as needed. This will help you to avoid surprises and it will also help you to stay on track.

• Be organized.

Keep track of important documents and records. This will help you to find information quickly when you need it, and it will also help you to avoid losing important information.

• Be professional.

Always present yourself in a professional manner, both to employees and to customers. This will help to build trust and respect, and it will also help to create a positive image for your organization.

By following these tips, you can be a more effective facilities manager and help to ensure that your organization’s facilities are well-managed and maintained.